Last updated: June, 2026

Hailey Copland Photography (“Hailey Copland Photography,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, store, and protect personal information when you visit haileycoplandphotography.com , contact us, submit an inquiry, book photography services, make a payment, access a client gallery, subscribe to communications, or otherwise interact with our business.

By using this website or providing personal information to us, you acknowledge the practices described in this Privacy Policy.

1. INFORMATION WE COLLECT

The information we collect depends on how you interact with our website and services.

Information You Provide Directly

We may collect information that you voluntarily provide, including:

• Your name;

• Email address;

• Telephone number;

• Mailing or billing address;

• Preferred contact method;

• Information submitted through a contact or inquiry form;

• Session type and photography interests;

• Estimated due date, scheduled delivery date, or session date;

• Hospital, birth center, studio, home, or session-location information;

• Names and general information about family members or session participants;

• Information included in questionnaires, contracts, emails, or messages;

• Scheduling and availability information;

• Testimonials, reviews, or feedback;

• Payment and transaction information;

• Gallery-access information;

• Communication and marketing preferences; and

• Any other information you choose to provide.

Because we offer maternity, birth, Fresh 48, newborn, and family photography, you may voluntarily provide information relating to pregnancy, delivery plans, or family circumstances. Please provide only the information reasonably necessary for your inquiry or photography services.

Do not submit detailed medical records, Social Security numbers, financial-account passwords, or other highly sensitive information through a general website contact form.

Information Collected Automatically

When you visit the website, we or our service providers may automatically collect certain technical and usage information, including:

• Internet Protocol address;

• Browser type;

• Device type;

• Operating system;

• Referring website;

• Pages viewed;

• Links clicked;

• Date and time of visits;

• Approximate geographic location;

• Website interactions;

• Session duration; and

• Cookie, pixel, analytics, or similar technology identifiers.

This information helps the website operate properly and allows us to understand how visitors use it.

Payment Information

Payments may be processed by third-party payment processors or booking platforms. Hailey Copland Photography generally does not receive or store your complete debit-card or credit-card number.

Payment providers may collect your name, billing address, payment-card details, transaction information, and other information necessary to process payments. Their collection and use of your information are governed by their own privacy policies and terms.

2. HOW WE COLLECT INFORMATION

We may collect personal information:

• Directly from you;

• Through website forms;

• Through email, telephone, text message, or social-media communication;

• Through contracts, questionnaires, invoices, and booking systems;

• When you make a payment;

• When you access or download images from a gallery;

• Through cookies and analytics technologies;

• From vendors that help us operate our business; and

• From referral partners when you have asked or permitted them to connect you with us.

3. HOW WE USE INFORMATION

We may use personal information to:

• Respond to questions and inquiries;

• Determine availability;

• Provide information about photography services;

• Prepare proposals, contracts, questionnaires, and invoices;

• Schedule and perform photography services;

• Communicate before, during, and after a session;

• Coordinate birth, Fresh 48, maternity, newborn, or family coverage;

• Deliver previews and completed client galleries;

• Process payments and maintain transaction records;

• Provide customer support;

• Manage client relationships;

• Send administrative or service-related communications;

• Send marketing communications when permitted;

• Maintain and improve the website;

• Understand website traffic and visitor behavior;

• Protect the website, galleries, business, clients, and users;

• Detect or prevent fraud, misuse, or security incidents;

• Enforce contracts, policies, and legal rights;

• Maintain legally required business, tax, and accounting records;

• Comply with applicable law; and

• Carry out other purposes disclosed when the information is collected.

We will not publicly use private client information, birth details, photographs, testimonials, or family stories solely because they were submitted through an inquiry. Portfolio and promotional use of photographs is addressed separately through applicable contracts, model releases, or client permissions.

4. PHOTOGRAPHS AND IMAGE INFORMATION

Photographs created by Hailey Copland Photography may contain identifiable images of adults and children.

The collection, storage, delivery, publication, licensing, and permitted use of client photographs are governed by the applicable Photography Services Agreement, model release, gallery terms, and other written permissions.

We do not treat a public portfolio as permission for website visitors to download, copy, identify, repost, distribute, or otherwise use the people or photographs appearing on the website.

We may store original and edited image files through secure devices, external drives, cloud-storage systems, editing platforms, and client-gallery providers for business, delivery, archival, backup, contractual, and legal purposes.

5. CHILDREN’S INFORMATION

Our photography services frequently involve babies and children. However, this website is intended for adults and is not directed to children under 13.

We do not knowingly invite children under 13 to submit personal information through the website. Parents and legal guardians may provide information about their children when inquiring about or participating in photography services.

We use information about children only as reasonably necessary to communicate with the parent or guardian, plan and provide services, deliver images, comply with contracts, and exercise permissions granted by the parent or legal guardian.

If you believe a child has submitted personal information to us without appropriate parental permission, contact us at haileycoplandphotography@gmail.com.

6. COOKIES AND SIMILAR TECHNOLOGIES

The website may use cookies, pixels, local storage, analytics tools, and similar technologies.

Cookies are small files placed on a device that help websites function, remember preferences, measure traffic, and understand visitor activity.

We may use the following categories of cookies:

Essential Cookies

These cookies support basic website functions, security, navigation, forms, shopping-cart functions, and other services requested by visitors.

Functional Cookies

These cookies may remember settings or preferences and support enhanced website features.

Analytics Cookies

These cookies help us understand how visitors reach and use the website, which pages are viewed, and how the website performs.

Marketing Cookies

When enabled, these cookies or similar technologies may help measure advertising performance, understand interactions with marketing campaigns, or provide relevant advertising.

You may be able to manage nonessential cookies through the website’s cookie banner or your browser settings. Blocking certain cookies may affect website functionality.

7. SQUARESPACE

This website is hosted through Squarespace.

Squarespace may collect personal and technical information to provide website hosting, security, analytics, forms, commerce features, and related services. This may include browser, network, device, cookie, usage, and transaction information.

Squarespace processes information according to its own privacy terms and may place cookies necessary for the website to operate.

8. ANALYTICS

We may use Squarespace Analytics and Google Analytics to understand website traffic and performance.

Analytics providers may collect information such as:

• IP address;

• Device and browser information;

• Approximate location;

• Pages visited;

• Referral source;

• Time spent on the website; and

• Website interactions.

Analytics information may be aggregated or pseudonymized. You may be able to limit analytics collection through the website’s cookie settings, browser controls, or tools offered by the applicable analytics provider.

9. CONTACT AND INQUIRY FORMS

When you submit a website form, we may collect the information entered into the form, your IP address, submission date and time, and related technical information.

We use this information to respond to your inquiry, evaluate availability, provide service information, and maintain business records.

Form submissions may be stored by Squarespace, sent to our email account, or transferred to a customer-relationship, booking, or workflow provider.

10. BOOKING, CONTRACT, AND CLIENT-MANAGEMENT PROVIDERS

We may use third-party systems to manage inquiries, proposals, contracts, questionnaires, scheduling, invoices, and payments.

These providers may process information including your:

• Name;

• Email address;

• Telephone number;

• Mailing or billing address;

• Session details;

• Contract information;

• Questionnaire responses;

• Payment status; and

• Communications.

Current providers may include:

• Session

• Paypal

Each provider processes information according to its own privacy policy and terms.

11. CLIENT GALLERY AND IMAGE-DELIVERY PROVIDERS

We may use a third-party gallery platform to store, display, deliver, and sell photographs.

The gallery provider may collect:

• Client and visitor names;

• Email addresses;

• Gallery passwords or access codes;

• IP addresses and device information;

• Download activity;

• Favorites or image selections;

• Print or product orders;

• Shipping and billing details; and

• Payment information.

Our current gallery provider is Session.

Gallery visitors should review the gallery provider’s privacy policy before accessing, downloading, or purchasing through a gallery.

12. EMAIL COMMUNICATIONS AND MARKETING

We may use your email address to:

• Respond to inquiries;

• Send proposals, contracts, invoices, and questionnaires;

• Provide scheduling information;

• Deliver gallery notifications;

• Communicate about booked services; and

• Send newsletters or promotional messages when you have subscribed or when otherwise permitted by law.

Service-related communications are necessary to manage an inquiry or booking and are not marketing messages.

Marketing emails will include an unsubscribe method when required. Unsubscribing from marketing communications will not prevent us from sending necessary transactional or service-related messages.

Our email or marketing providers may include Gmail, or Session.  

13. SOCIAL MEDIA AND EMBEDDED CONTENT

Our website may link to or display content from social-media platforms such as Instagram, Facebook, Pinterest, TikTok, or other services.

When you interact with embedded content, social-media buttons, videos, maps, or other third-party features, those providers may collect information about your device and activity, even when you do not actively interact with the feature.

Your use of social-media platforms is governed by the privacy policies of those platforms.

Information you post publicly or send through social media may be visible to the platform and other users. For private or sensitive inquiries, please contact us by email rather than through a public comment.

14. HOW WE DISCLOSE INFORMATION

We may disclose personal information to:

Service Providers

We may provide information to vendors that perform services on our behalf, including:

• Website hosting;

• Email;

• Booking and client management;

• Contract and electronic-signature services;

• Scheduling;

• Payment processing;

• Accounting;

• Cloud storage and backup;

• Image editing;

• Gallery hosting;

• Print fulfillment;

• Analytics;

• Marketing; and

• Technical support.

These providers receive information only as reasonably necessary for their services and are subject to their own contractual and legal obligations.

Professional Advisers

We may disclose information to accountants, attorneys, insurers, consultants, or other professional advisers when reasonably necessary.

Legal and Safety Purposes

We may disclose information when we reasonably believe disclosure is necessary to:

• Comply with law, regulation, subpoena, court order, or legal process;

• Protect our rights, property, business, clients, or safety;

• Investigate fraud, misuse, or security concerns;

• Enforce a contract or policy; or

• Establish, exercise, or defend legal claims.

Business Transfers

If the business is sold, merged, reorganized, or transferred, information may be included as part of that transaction, subject to applicable law.

With Your Direction or Consent

We may disclose information when you direct us to do so or provide permission.

For example, we may coordinate with a hospital, birth professional, studio, venue, planner, or family member when necessary for your session and authorized by you.

15. SALE AND TARGETED ADVERTISING

Hailey Copland Photography does not sell personal information to data brokers for money.

However, some privacy laws define “sale,” “sharing,” or “targeted advertising” broadly enough to include certain analytics or advertising technologies that disclose identifiers to third parties.

We do not knowingly sell personal information or process personal information for targeted advertising.

16. DATA RETENTION

We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including to:

• Respond to inquiries;

• Provide photography services;

• Deliver and archive images;

• Maintain contracts and transaction records;

• Meet tax, accounting, insurance, and legal requirements;

• Resolve disputes; and

• Enforce agreements.

Retention periods vary depending on the type of information, contractual obligations, legal requirements, storage practices, and business needs.

Unbooked inquiry information may be retained for future follow-up and business records unless deletion is requested and no legal or legitimate reason requires continued retention.

Photography files may be retained for archival, backup, portfolio, contractual, or legal purposes. We do not guarantee permanent storage unless a written agreement expressly provides otherwise.

17. DATA SECURITY

We use reasonable administrative, technical, and physical measures intended to protect personal information under our control.

These measures may include password protection, access controls, secure third-party providers, software updates, backups, and limited access to client information.

No website, email account, cloud-storage system, gallery, payment processor, or internet transmission is completely secure. Therefore, we cannot guarantee absolute security.

You are responsible for protecting gallery passwords, download codes, account credentials, and private links shared with you.

18. YOUR PRIVACY CHOICES

Depending on your location and applicable law, you may have the right to request that we:

• Confirm whether we process your personal information;

• Provide access to certain personal information;

• Correct inaccurate personal information;

• Delete certain personal information;

• Provide a portable copy of certain information;

• Restrict or object to certain processing;

• Withdraw consent when processing is based on consent; or

• Opt you out of targeted advertising, sale, or certain profiling.

These rights are not absolute. We may retain or decline to delete information when permitted or required for contractual, tax, accounting, security, legal, archival, free-expression, or other lawful purposes.

To submit a privacy request, email haileycoplandphotography@gmail.com with the subject line “Privacy Request.”

Please include sufficient information for us to identify you and understand your request. We may need to verify your identity before responding.

We will not discriminate against you for exercising an applicable privacy right.

19. TEXAS PRIVACY RIGHTS

Texas residents may have rights under the Texas Data Privacy and Security Act when that law applies to the business and the requested processing activity.

Applicable rights may include the ability to:

• Confirm whether personal data is being processed;

• Access personal data;

• Correct inaccuracies;

• Delete personal data;

• Obtain a portable copy of personal data; and

• Opt out of certain sales, targeted advertising, or qualifying profiling.

To exercise an applicable right, email haileycoplandphotography@gmail.com with the subject line “Texas Privacy Request.”

If we deny an eligible request, you may appeal by replying to our decision and stating that you wish to appeal. We will review the appeal and respond as required by applicable law.

Some information, entities, processing activities, and small businesses may be exempt from some or all provisions of the Texas law. Nothing in this section grants a right beyond what applicable law requires.

20. CALIFORNIA AND OTHER STATE PRIVACY RIGHTS

Residents of California and certain other states may have additional privacy rights when the applicable state law covers Hailey Copland Photography and the relevant processing activity.

Those rights may include access, correction, deletion, portability, and the right to opt out of certain sales, sharing, or targeted advertising.

To submit a request, email haileycoplandphotography@gmail.com with the subject line “State Privacy Request” and identify your state of residence.

We will evaluate and respond to requests in accordance with the law that applies.

21. INTERNATIONAL VISITORS

Hailey Copland Photography is based in Travis County, Texas, United States.

If you access the website from outside the United States, your information may be transferred to, stored in, or processed in the United States and other locations where our providers operate.

Privacy and data-protection laws in those locations may differ from those in your country.

22. DO NOT TRACK SIGNALS

Some browsers offer a “Do Not Track” setting. Because there is not a universally accepted standard for responding to these signals, the website may not respond to all Do Not Track requests.

Where legally required and technically supported, we may recognize qualifying opt-out preference signals.

You may also use the website’s cookie controls and your browser settings to manage certain tracking technologies.

23. THIRD-PARTY WEBSITES

The website may contain links to third-party websites and services.

Hailey Copland Photography does not control and is not responsible for the privacy, security, content, or practices of third parties. This Privacy Policy applies only to information processed by Hailey Copland Photography.

Review the privacy policy of any third-party website before providing information.

24. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy periodically to reflect changes in our practices, services, technologies, vendors, or legal obligations.

The revised policy will be posted on this page with an updated “Last updated” date.

Material changes may also be communicated through the website or another appropriate method when required.

25. CONTACT US

Questions, concerns, and privacy requests may be directed to:

Hailey Copland Photography
Email: haileycoplandphotography@gmail.com
Location: Travis County, Texas